PRIVACY POLICY
gaiamedia.co Privacy Policy
Type of website: Lead Generation and Digital Marketing Services
Effective date: 15th day of December, 2025
gaiamedia.co (the "Site") is owned and operated by Gaia Digital LLC. Gaia Digital LLC can be contacted at:
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Purpose
The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:
1. The personal data we will collect;
2. Use of collected data;
3. Who has access to the data collected;
4. The rights of Site users;
5. The Site's cookie policy; and
6. How we handle SMS and text messaging communications.
This Privacy Policy applies in addition to the terms and conditions of our Site.
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Consent
By using our Site, submitting your information through any form, advertisement, or landing page operated by Gaia Digital LLC or its client businesses ("Service Partners"), users agree that they consent to:
- The conditions set out in this Privacy Policy;
- The collection, use, and retention of the data listed in this Privacy Policy; and
- Receiving SMS and text messages as described in the SMS / Text Messaging Communications section below, where a phone number has been provided.
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Personal Data We Collect
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.
Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information:
- Clicked links; and
- Content viewed.
Data Collected in a Non-Automatic Way
We may also collect the following data when you perform certain functions on our Site or through our advertising campaigns, lead generation forms, and landing pages:
- First and last name;
- Email address;
- Phone number;
- Auto fill data; and
- Any additional information you voluntarily provide through forms or direct communication.
This data may be collected using the following methods:
1. Creating an account;
2. Submitting a contact or inquiry form on our Site;
3. Submitting a lead form through a Facebook, Instagram, or other social media advertisement managed by Gaia Digital LLC or a Service Partner; and
4. Submitting information through a landing page operated by Gaia Digital LLC or a Service Partner.
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How We Use Personal Data
Data collected on our Site or through our advertising and lead generation services will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.
The data we collect automatically is used for the following purposes:
1. Statistics.
The data we collect when the user performs certain functions may be used for the following purposes:
1. Communication, including SMS and text messaging;
2. Appointment scheduling, confirmations, and reminders;
3. Follow-up messages related to services the user expressed interest in; and
4. Promotional offers, service updates, and re-engagement communications from Gaia Digital LLC or our Service Partners.
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SMS / Text Messaging Communications
Gaia Digital LLC and its Service Partners may send SMS and text messages to individuals who provide their phone number through our advertising campaigns, lead generation forms, landing pages, or other opt-in methods managed by Gaia Digital LLC.
Types of Messages You May Receive
By submitting your phone number, you consent to receive the following types of text messages:
- Appointment confirmations and booking details
- Appointment reminders and schedule updates
- Cancellation and rescheduling notifications
- Follow-up messages related to services you expressed interest in
- Promotional offers, service updates, and re-engagement messages from Gaia Digital LLC or our Service Partners
Message Frequency
Message frequency varies depending on your interactions with our forms, ads, and scheduling systems. You may receive multiple messages per week depending on your level of engagement and upcoming appointments.
Message and Data Rates
Standard message and data rates may apply depending on your mobile carrier and plan. Gaia Digital LLC is not responsible for any charges incurred from receiving text messages.
How to Opt Out of SMS
You can opt out of receiving text messages at any time by replying STOP to any message you receive. After opting out, you will receive a single confirmation message and no further texts will be sent unless you opt in again.
You may also request removal by contacting us at [email protected].
How to Get Help
Reply HELP to any message for assistance, or contact us at [email protected].
Consent
By submitting your phone number through any Gaia Digital LLC or Service Partner form, lead ad, or landing page, you provide your express written consent to receive SMS and text messages as described above. Consent is not a condition of purchasing any goods or services.
We will not sell, share, or distribute your mobile phone number or SMS opt-in data to any third parties for their own marketing or promotional purposes.
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Who We Share Personal Data With
Employees
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.
Service Partners
When you submit your information through an advertisement or form for one of our Service Partners, your data (including name, phone number, and email address) will be shared with that specific Service Partner for the purpose of providing the services you requested. Your data will not be shared with any Service Partner whose services you did not inquire about.
Third Parties
We may share user data with the following third parties:
1. Service providers who assist in delivering our services, including CRM platforms, SMS messaging providers, and advertising platforms.
We may share the following user data with third parties:
1. Links clicked while using the Site; and
2. Contact information necessary to deliver services and communications described in this Privacy Policy.
We may share user data with third parties for the following purposes:
1. Targeted advertising; and
2. Delivering SMS and text message communications as described above.
Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.
Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:
1. If the law requires it;
2. If it is required for any legal proceeding;
3. To prove or protect our legal rights; and
4. To buyers or potential buyers of this company in the event that we seek to sell the company.
If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.
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How Long We Store Personal Data
User data will be stored until the purpose the data was collected for has been achieved.
You will be notified if your data is kept for longer than this period.
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How We Protect Your Personal Data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.
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Children
We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer.
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How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:
Gabriella Nunez
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How to Opt-Out of Data Collection, Use or Disclosure
In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below:
1. You can ask us or third parties to stop sending you marketing messages at any time. You can opt-out by following the opt-out links on any marketing message sent to you or by submitting a support ticket or contacting us at [email protected] at any time.
2. You can opt out of SMS and text messages at any time by replying STOP to any message you receive, or by contacting us at [email protected].
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Cookie Policy
A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.
We use the following types of cookies on our Site:
Targeting cookies
Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you.
Third-Party Cookies
Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes:
a. Monitor user preferences to tailor advertisements around their interests.
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Modifications
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.
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Contact Information
If you have any questions, concerns or complaints, you can contact our privacy officer, Gabriella Nunez, at: